Tipping for your Event
Tipping for your Event
To tip or not to tip… THAT is the Question.
And we answer it!
GRATUITY: Something given voluntarily or beyond obligation
We have been giving this out for years- always keeping up with the industry and it’s changes for the past 14 years. With all of the costs of what weddings/events cost it’s not always easy to shell out even more- but for a job well done it is easy! Here is our absolute favorite resource (amoung many) to look at and consider for answering this time old question of who gets tipped?
Taken from TheKnot.com
When you’re already dipping deep into your (or your parents’) savings for so many wedding expenses, shelling out gratuities on top of that can be hard to handle. Well, rest easy: unless a service charge is spelled out in your contract, you’re never obligated to tip anyone.
However, you can’t ignore the fact that some vendors will expect a gratuity, which forces tipping to be considered on a case-by-case scenario. Some general rules: Don’t tip business owners, only tip their employees (however, you can/should tip an owner when the service exceeds expectations); tip vendors who offer exceptional service; thank-you notes are always appreciated; and assign the responsibility to a trusted deputy such as your wedding planner, a parent, or the best man. For a breakdown of what’s customary for each vendor, read on.
Wedding planners won’t likely expect anything; however, if yours did a great job you can always offer a token of your appreciation. (Note: Non-monetary thank-yous like professional photos of the wedding for the planner’s portfolio can go a long way too.) Approximately 70 percent of couples do tip their planners — typically those with more opulent weddings.
The $tandard: Up to $500, or a nice gift.
When to Tip: The bride should hand off the envelope at the end of the reception, or, she should send a thank-you note with photos or a check after the honeymoon.
AATR Side Note: We do love shoes! 😉 Just kidding- but not really. For shoe sizes- require within. We always hope and aim to go above and beyond- nothing is expected from our clients!
Wedding Hair Stylist and Makeup Artist
This is one area where a gratuity is definitely expected. Tip between 15 – 20 percent just as you would in a hair salon, and consider giving a little extra if there’s a crisis, like one of your bridesmaids has a meltdown over her updo and it requires a redo at the last minute.
The $tandard: 15 – 25 percent, depending upon the quality of service
When to Tip: At the end of your service
Wedding Delivery and Set-up Staff
Slip a few dollars to anyone delivering important items to the site (wedding cake, flowers, or sound system). And if a lot of gear needs to be brought in and set up (tents, chairs, or port-a-potties), the workers deserve a tip too.
The $tandard: $5 – $10 per person
When to Tip: Drop off cash envelopes the day before the wedding to the catering manager so the person accepting deliveries can turn the tip.
Wedding Ceremony Officiant
If your officiant is affiliated with a church or synagogue, you’re often expected to make a donation to that institution. If you’re a member you’ll probably want to give a larger amount than if you’re not. However, if you’re getting married there and they’re charging you to use the space, feel free to give a smaller amount. If you’re using a nondenominational officiant, no tip is required because they will charge you for their time.
Protocol: Expected (depending on officiant)
The $tandard: Donate $500+ to the church or synagogue, or, for a nondenominational officiant, an optional tip of $50 – $100
When to Tip: Most ceremony fees are required prior to the wedding. Otherwise, have the best man pass the cash envelope at the rehearsal dinner if the officiant is in attendance.
AATR Side Note: If you are in a catholic church you are expected to leave a gift. Check with the church to see what is required.
Wedding Ceremony Musicians
If you worked with a mini orchestra to come up with the perfect score for your service (and they pulled it off flawlessly), consider showing some monetary thanks for their talent. However, you probably don’t have to tip the solo church organist who was required to play.
The $tandard: $15 – $20 per musician
When to Tip: At the end of the ceremony.
You’re not expected to give your shutterbugs any dough beyond their normal fees. Yet if the wedding photographer or videographer doesn’t own the studio, consider tipping each person (or give a certain amount with a thank-you note to disperse to staff).
The $tandard: $50 – $200 per vendor
When to Tip: At the end of the reception.
Wedding Reception Staff
This type of staff includes the on-site coordinator, maitre d’, and banquet manager. A service charge (typically 2 percent) is almost always built into the food and drink fee, so check your contract. If the gratuity is not included, tip as follows.
The $tandard: 15 – 20 percent of the food and drink fee (based on labor, not the cost), or $200 – $300 for the maitre d’.
When to Tip: If it’s covered in the contract, the final bill is typically due before the reception. Otherwise, have the father of the bride or best man hand the envelope to the maitre d’ at the end of the reception since you will need to know the final tab to calculate the percentage.
AATR Side Note: Please let us take a look at your BEO to guide you. Depending on service charge/taxes some venues add a gratuity. Service charge and gratuity are not the same. Your onsite coordinator is also someone to pay special attention to. This is your contact at your venue/catering company. These individuals work very hard on yoru event and not just for one day. Should their service exceed your expectations- DO thank these persons by monetary means or a gift.
Wedding Reception Attendants
When it comes to bartenders, waitstaff, parking, bathroom, and coat-room attendants the rules of tipping are dictated by your contract. If the service fee is included, consider doling out extra only if the service was exceptional. If it’s not included, ask ahead of time how many attendants will be working your wedding and calculate on a per person basis.
Protocol: Optional, based on contract
The $tandard: $20 – $25 per bartender or waiter; $1 per guest for coat room and parking attendants; $1 per car
When to Tip: Although tips are traditionally passed out at the end of the event, you could alternately distribute them at the beginning of the evening, to encourage all the workers to give you great service.
Wedding Reception Band or DJ
Whether you hire 12-piece swing band or grooving to a DJ, tipping musicians is completely optional. (Depending on the quality of the job and how willing they were to follow your ideal playlist!) And don’t forget about any sound technicians they bring with them.
Protocol: Optional, yet preferred
The $tandard: $20 – $25 per musician; $50 – $150 for DJs
When to Tip: At the end of the reception, by the best man.
Again, check your contract, as gratuity is usually included. If it isn’t, plan to tip provided they show up on time and don’t get lost!
The $tandard: 15 – 20 percent of the total bill
When to Tip: At the end of the night or after the last ride. If you used a separate company for the guest buses, designate a bus captain to hand the driver a tip, otherwise, this duty falls to the best man.
AATR Side Note: If you do not see the vendor here such as; Cake/Florist/Rentals (other than delivery people)- these people are typically not given a gratuity. However- if you are overly impressed with their services- a thank you note and whatever you want to send is ALWAYS a sweet thing.